DeskTime’s Outlook calendar integration helps log your offline time automatically. Scheduled calls, meetings, and other work-related events are added to your DeskTime productivity bar as time spent away from the computer with no manual input needed.
Absences you register in DeskTime will appear in your Outlook calendar with the integration.
How does it work?
To use the DeskTime Calendar integration, make sure you have enabled the Calendar synchronization checkbox in the Settings → Account → Tracking → Manual time tracking or Settings → Team members → Edit → Tracking → Manual time tracking.
How to integrate DeskTime with Outlook Calendar?
- Click on Settings, then go to Integrations:
2. Find the Outlook Calendar integration next to Google Calendar and click Activate.
3. Log in to your Microsoft account.
4. Approve permissions and select the calendars you want to sync. Confirm, and you’re all set!
| If Microsoft allows app integrations | If Microsoft doesn’t allow app integrations |
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If this message appears, contact the admin of your Microsoft Enterprise account or adjust your account settings if you’re the admin. |
You can choose:
- Which Outlook calendars to sync with DeskTime. Open Setup, select the calendars you want to include, and hit Save. By default, your main calendar will be selected, but you can adjust this anytime.
- To synchronize your calendar with DeskTime during your work hours only. To do that, check the box Work hours only and click Save.
Remember!
- All events are synced once an hour (0:25 of every hour), with a lookback window of 24 hours.
- If you use your computer during the planned offline time, DeskTime will track that time and adjust offline time around this computer time.
- Please note that you have to turn on the DeskTime app within the next 24h after the event; otherwise, it won't be synced with DeskTime.
- If the event has been shorter or longer than marked in your Google Calendar, you can always manually update the time on the My DeskTime page.
- Only approved absences will synchronize with Outlook Calendar.
- Past absences, approved before the integration has been connected, won’t be synchronized.
- Absences that are synchronized to Outlook Calendar won’t automatically decline conflicting events.
- If an event in your Outlook Calendar is marked as Out of Office, that time will not be tracked, and activities will not be updated via the calendar integration.
- To disconnect your calendar, go to your Settings, then Integrations, and press Deactivate.
- Some Outlook settings are user-configurable. The integration cannot influence or manage these settings on its own.
Want to learn the best ways to track your meetings with DeskTime? Check out our video tutorial!